When Can You Shred Business Records?
If you keep every single record of your business, then pretty soon you will have a lot of documents and records to keep and store. If you do not want to pile your storage with records, then you might want to shred some. It is important to know, first, when you are allowed to shred records; because you might shred recent or important records for your business. If you want to shred some records, then you first have to consider this 3 things about the record before shredding. There are actually many times when you can shred a record; but we will only mention 3 times when shredding is okay. So here now are the top 3 times when you can shred your records.
If you want to shred a record, you first have to make sure that its period of limitation is over. Of course, you will not want to shred a record if it is still under the period of limitation because, then, the record will no longer be in any use. So if a record is pass its period limitation, this is the time when you can shred it and have less storage of paper records. This is one of the first times when shredding your records is okay.
If the record does not have any period limitation, then you might think about shredding it a month after it has been given to you. Do not just shred every record that does not have a period limitation after a month; there are some important records that need to stay with you for a year. It can be quite confusing to tell if you should shred a record after a month or after a year; well, you can know by checking the importance of the record and if you will need it in the near or far future. But if the record is a bit useless, then it is okay to shred it after a month of storing. Now you know the second way you can know if shredding a certain record is okay.
You can actually shred a record immediately, and that is if the record is highly secretive and should not be seen by others. Shredding is highly beneficial to the people that want to take away secretive records; because the paper will be totally shredded and nobody else can read it. If you shred these secretive records with shredder blades, then do not have to worry about anybody seeing this record and knowing about it. So this is the last but definitely not the least time when you can shred your business records.